Please read the following policies, terms, and conditions carefully, as they are the National Health Council’s (NHC) registration policies for event attendees. By registering for this event, you agree to comply with NHC’s event policies and Cvent’s Privacy Policy and Terms of Use. The NHC reserves the right to cancel or suspend your access to the event at any time if it reasonably believes you have violated these policies, terms, and conditions.

REGISTRATION POLICY
Registration
To attend or access features of the event, you will be asked to provide your complete contact information and respond to registration questions. Upon registration, you agree to provide accurate and complete information.

Eligibility
This is an NHC members-only event. A maximum of two staff members from each organization are permitted to attend. NHC Board of Directors members can bring two staff members for a total of three from their organization.

All registrations are subject to NHC approval. The registration category must be valid at the time of registration and the event. Learn more about NHC membership and engagement opportunities. Not an NHC Member? Join today and gain access to a wide range of member services including meetings and conferences, action teams, affinity groups, webinars, and engaging projects.

Voting Delegate
One staff member from each organization will be identified as the voting delegate, and their identity will be requested during the event’s registration process. The voting instructions and process will be communicated before attendees’ arrival at the Annual Membership Meeting & Luncheon.

Fees
There is no charge for this event. Please contact NHCmeetings@nhcouncil.org if you have any registration questions.

CANCELLATION POLICY
Cancellations must be requested via email to NHCmeetings@nhcouncil.org. If the NHC cancels the event due to unforeseen circumstances, the organization will communicate the cancellation to all registered attendees promptly alerting them of the event update or plans to reschedule the event. Once you have received your registration confirmation to attend the event, it cannot be changed, substituted, or reissued to a different person, except per our Substitution Policy.

SUBSTITUTION POLICY
Substitutions are permitted before the commencement of the event. The individual submitting the substitution request is responsible for providing updated contact information via email to NHCmeetings@nhcouncil.org. Substitutes must meet the event eligibility criteria and are only permissible if the substituting individual qualifies for the original registrant’s category.

HEALTH & SAFETY POLICY
The NHC has implemented a series of protocols considering the spread of respiratory viruses and is working with the Willard hotel to ensure the safety of all attendees. Please note that health and safety protocols might change as we monitor public health conditions.

Onsite Safety Protocols. Although optional, attendees may choose to wear masks, per their preference. The following protocols and practices will be in place during NHC in-person events:

• Masks will be available at the registration desk.
• Hand sanitizer stations will be placed around the event’s meeting space. 

Release and Assumption of Risk. As we continue taking important steps to provide for the health and safety of our attendees, speakers, guests, and NHC staff we ask that you review the information below.

By attending this NHC event, you agree to adhere to our policy to support a healthy and safe environment for everyone. Because a respiratory virus is extremely contagious and is spread from person-to-person contact, the NHC has adopted preventative measures to reduce the spread of respiratory viruses in accordance with guidance published by the U.S. Centers for Disease Control (CDC). The NHC will comply with all applicable requirements imposed by the District of Columbia, and federal and local health authorities. However, the NHC cannot guarantee that attendees, speakers, staff, and guests will not become infected with a respiratory virus. Attendees and NHC staff should always self-monitor for signs and symptoms of any respiratory virus.

If you get sick, please stay at home as much as possible, and stay away from others per CDC health care guidance. People who are at higher risk for severe illness and who start to feel sick should seek health care right away so that they can access testing and/or treatment. The most important thing you can do to protect yourself from a respiratory virus is to stay up to date on your recommended vaccines. Please also practice good hygiene by covering your coughs and sneezes, washing or sanitizing your hands often, and cleaning frequently touched surfaces can help. 

Please contact Susan Gaffney at sgaffney@nhcouncil.org with any questions as it relates to our Health & Safety Policy.

AMERICANS WITH DISABILITIES ACT
The NHC is committed to making each of its educational activities accessible to all participants. If you have special physical or communication needs that require auxiliary aids or services identified in the Americans with Disabilities Act, please contact NHCmeetings@nhcouncil.org.

PERSONAL INFORMATION AND RECORDINGS
Your data privacy and security are important to us. The NHC will handle your personal information collected during registration and will use your registration information to update or add to our membership database, and send membership updates, communications, and surveys regarding the event.

Photographs and Recordings
By attending this event, you give your express consent to the NHC and its agents to photograph and record in visual and audio media. You agree and consent that the NHC has the right to record, transcribe, modify, perform, reproduce, display, distribute, and transmit in any form and for any purpose your name, company name, voice, picture, photograph, portrait, and other reproductions of your likeness (“image”) at the event in connection with any advertising or promotional content and materials, and for any other lawful purpose including posting on public websites without any compensation to you. The NHC is not obligated to make any use of your image or exercise any of the rights granted to it. Furthermore, you agree that your image may appear in photos of the event that are available to you, other attendees, and the public. The NHC maintains the right to retain and distribute said photos. If you do not wish to be photographed or filmed, please contact NHCmeetings@nhcouncil.org prior to the event.

MEETINGS ACCESSIBILITY
If an attendee needs assistance for the event or an activity, or any other special accommodations, the NHC is happy to provide to support your attendance needs. For additional information please email NHCmeetings@nhcouncil.org.

AI NOTE-TAKING SOFTWARE
The NHC recognizes the importance of privacy and works diligently to protect information shared during NHC meetings and events from loss, misuse, and/or unauthorized access or disclosure. Attendees must seek approval from the NHC before utilizing AI note-taking software during meetings or events by emailing NHCmeetings@nhcouncil.org. Attendance will be denied if approval has not been provided. For accessibility needs, please refer to our Meetings Accessibility policy. 

FRAGRANCE-FREE POLICY
To promote a safe and healthy environment for all meeting attendees, we kindly request that you avoid wearing scented products. Fragrances from personal care items can cause health issues such as headaches, respiratory problems, shortness of breath, and difficulty concentrating. Your cooperation in maintaining a fragrance-free space is greatly appreciated and will help ensure the comfort and well-being of all participants. 

CODE OF CONDUCT
NHC events are intended for education, networking, and collaboration amongst attendees. The NHC is committed to providing a safe, supportive, and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The NHC expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior
Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Susan Gaffney, Executive Vice President of Membership, Development, and Events, at sgaffney@nhcouncil.org.

Our Commitment
The NHC will investigate all incidents reported with discretion and confidentiality. The NHC reserves the right to bar any attendee who violates the Code of Conduct or these event policies, from attending future events.

For any questions regarding our event policies, please contact the NHC at NHCmeetings@nhcouncil.org.

NHC’s MEETINGS & EVENTS SITE SELECTION PROCESS
The NHC is a patient-focused organization that forges consensus among diverse organizations, drives patient-centered health policy, and functions as the united voice of over 160 million people living with chronic diseases and disabilities and their family caregivers. The NHC is proud to have a diverse group of public, private, and nonprofit entities that support the important work of putting patients at the center of health care policy, enabling us to create a collaborative environment and put forward consensus-based public policy solutions.

The NHC uses the following criteria when selecting a meeting site:

• Pattern of dates for the event schedule
• Venue type and size
• Budget and overall travel costs
• Proximity to major airports and availability of public transportation
• Weather considerations
• ADA accessibility and accommodations
• Walkability of the venue and surrounding area
• Available local resources and meeting support

The NHC is a nonpartisan organization. Site selection is not indicative of an endorsement of any local health care policies, social issues, or governing structures in any specific district, county, city, or state. The NHC is a patient-focused, mission-minded organization that represents the diverse sectors of the health community with the primary focus being people living with chronic diseases and disabilities across communities in the United States.

AMENDMENT OF POLICIES, TERMS, AND CONDITIONS
The NHC reserves the right to amend these policies, terms, and conditions from time to time. However, attendees will be subject to the policies, terms, and conditions in force at the time of submitted registration.