Please read the below Policies, Terms, and Conditions carefully as they are the National Health Council’s (NHC) registration policies for event attendees. By registering for this event, you agree to comply with the event policies and Zoom’s Privacy Statement and Terms of Use. The NHC reserves the right to cancel or suspend your access to the event at any time if it reasonably believes that you have violated these Policies, Terms, and Conditions.

REGISTRATION POLICY

Registration. To attend the event or access certain features of the event, you will be asked to provide your complete contact information and respond to registration questions. When you register for the event, you agree to provide accurate and complete information.

Eligibility. This meeting is open to Chief Medical, Scientific, and Research staff from NHC patient organizations, nonprofits, professional associations, and industry members. Organizations are encouraged to have their highest level, medical, science, or research staff members engage in this meeting even if their title is not “Chief Medical/Science Officer.” Organizations can send multiple staff members.

All registrations are subject to NHC approval, and NHC membership must be valid at both the time of registration and at the time of the meeting. Learn more about the National Health Council membership and engagement opportunities.

Fee. Registration is free to attend the meeting. Please contact Silke Schoch at sschoch@nhcouncil.org if you have any questions about registering for the meeting. Not an NHC Member? Join today and gain access to a wide range of member services, including meetings and conferences, action teams, affinity groups, webinars, and projects to engage with the NHC and network with each other.

CANCELLATION POLICY

Cancellations must be requested via email to NHCmeetings@nhcouncil.org. If the NHC cancels the event due to unforeseen circumstances, the organization will communicate the cancellation to all registered attendees in a timely manner, alerting them of the event’s update or plans to reschedule the event. Once you have received your personal registration confirmation to attend the event, it cannot be changed, substituted, or reissued to a different person, except in accordance with our Substitution Policy.

SUBSTITUTION POLICY
Substitutions are permitted prior to the commencement of the event. The individual submitting the substitution request is responsible for providing updated contact information via email to NHCmeetings@nhcouncil.org. Substitutes must meet the event eligibility criteria and are only permissible if the substituting individual qualifies for the original registrant’s category.

AI NOTE-TAKING SOFTWARE
The National Health Council (NHC) recognizes the importance of privacy and works hard to protect information shared during NHC meetings and events from loss, misuse, and unauthorized access or disclosure. Attendees must seek approval from the NHC if they plan to utilize an AI note-taking software to transcribe an NHC meeting or event. Attendees must email nhcmeetings@nhcouncil.org to obtain permission to utilize the software during an NHC meeting or event. Attendance will be denied if NHC approval hasn’t been given. For accessibility needs at NHC meetings and events, please refer to our Meetings Accessibility policy.

AMERICANS WITH DISABILITIES ACT
The NHC is committed to making each of its educational activities accessible to all participants so they may be actively involved in the meetings and conferences. If you have special physical or communication needs that require auxiliary aids or services identified in the Americans with Disabilities Act, please contact us at NHCmeetings@nhcouncil.org so that we can accommodate your requests.

PERSONAL INFORMATION AND RECORDINGS
Your data privacy and security are important to us. The NHC will handle your personal information collected during registration and will use your registration information to update or add in our membership database, and send membership updates, communications, and surveys regarding the event.

MEETINGS ACCESSIBILITY
If an attendee needs assistance for an activity or event, or any other special accommodations, the NHC is happy to provide to support your attendance needs. For additional information, please email nhcmeetings@nhcouncil.org.

CODE OF CONDUCT
NHC events are intended for education, networking, and collaboration amongst attendees. The NHC is committed to providing a safe, supportive, and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The NHC expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior. Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Susan Gaffney, Executive Vice President of Membership, Development, and Events, at sgaffney@nhcouncil.org.

Our Commitment. The NHC will investigate all incidents reported with discretion and confidentiality. The NHC reserves the right to bar any attendee who violates the Code of Conduct or these event policies, from attending future events.

For any questions regarding our event policies, please contact the NHC at nhcmeetings@nhcouncil.org.

AMENDMENT OF POLICIES, TERMS, AND CONDITIONS
The NHC reserves the right to amend these policies, terms, and conditions from time to time. However, attendees will be subject to the policies, terms, and conditions in force at the time of submitted registration.