Please read the below Polices, Terms and Conditions carefully as they are the National Health Council’s (NHC) registration policies for event attendees. By registering for the Washington Representatives Retreat (“Retreat”), you agree to comply with the event policies and Cvent’s Privacy Policy and Terms of Use. The NHC reserves the right to cancel or suspend your access to the event at any time if it reasonably believes that you have violated these Policies, Terms, and Conditions.

REGISTRATION POLICY

Registration. To attend the event or access certain features of the event, you will be asked to provide your complete contact information and respond to registration questions as it relates to the event. When you register for the event, you agree to provide accurate and complete information.

Eligibility. This is an NHC member-only event. The Washington Representatives Retreat is geared to public policy and government relations professionals from NHC member Voluntary Health Agencies and Nonprofit Organizations and offers an opportunity to discuss major policy developments, provide input on the NHC’s 2023 priorities, and network with colleagues. Multiple people from NHC member Voluntary Health Agencies and Nonprofits are encouraged to attend.

NHC member Business & Industry and Associate organizations must sponsor to attend the event. For sponsorship information, please contact Mary Crowther.

All registration categories are subject to NHC approval, and the registration category must be valid at both the time of registration and at the time of the Event. Learn more about the National Health Council membership and engagement opportunities.

Fee. Registration is free to attend the Retreat. Please contact NHCmeetings@nhcouncil.org if you have any questions about registering for the event. Not a NHC Member? Join today and gain access to a wide range of member services, including meetings and conferences, action teams, affinity groups, webinars, and projects to engage with NHC and network with each other.

Hotel Accommodations. Registered attendees will receive a complimentary one-night hotel accommodation (arriving Thursday, November 17 and departing Friday, November 18) at the Graduate Annapolis Hotel for their attendance at the 2022 Washington Representatives Retreat. The complimentary one-night only covers room and tax charges. Attendees will be expected to submit their hotel accommodation request during the event registration process. Please note: Attendees will be expected to provide a credit card and identification at hotel check-in to cover any incidentals of $50 per night, which will be refunded at check-out. Any incidental charges incurred are the sole responsibility of attendees. The incidental hold will be released within 5-7 business days from the date of check-out or longer at the discretion of your card issuer.

Please Note: Confirmed sponsors of the 2022 Washington Representatives Retreat are asked to indicate their hotel room needs via the unique Sponsor registration link. NHC staff will secure room reservations for all attendees in our pre-reserved room block. Payment for accommodations is the responsibility of the Sponsor upon check in at the Graduate Hotel Annapolis. Questions about Sponsor registration and hotel rooms? Please contact Mary Crowther.

CANCELLATION POLICY

Cancellations must be requested via email to NHCmeetings@nhcouncil.org. If the NHC cancels the event due to unforeseen circumstances, the organization will communicate the cancellation to all registered attendees in a timely manner alerting them of the event update or future plans to reschedule the event. Once you have received your personal registration confirmation to attend the event, it cannot be changed, substituted, or reissued to a different person, except in accordance with our Substitution Policy.

SUBSTITUTION POLICY

Substitutions are permitted prior to the commencement of the event. The individual submitting the substitution request is responsible for providing updated contact information via email to NHCmeetings@nhcouncil.org. Substitutes must meet the event eligibility criteria and are only permissible if the substituting individual qualifies for the original registrant’s category.

COVID-19 POLICY

The National Health Council (NHC) will be implementing a series of protocols in light of COVID-19 and is working in accordance with the Graduate Annapolis to ensure the safety of all attendees. Please note that COVID-19 protocols might change as we monitor public health conditions.

Vaccine Verification. To participate in the event, the NHC requires attendees and staff to confirm their vaccination status or a COVID-19 negative test (PCR, Rapid or Home Test taken within 72 hours prior to onsite arrival of event) via CrowdPass. The CrowdPass verification process only takes 2-3 minutes to complete – the easy-to-use process includes creating an account, responding to three screening questions, acknowledging the Liability Waiver and Release of Claims, and uploading applicable verification documents. After completing the verification process, attendees will receive their verification status via their provided email address. After registering for the event, please proceed with completing the CrowdPass verification process.

Please note: The NHC does not store or have access to an attendee’s health information.

Onsite Safety Protocols. Although optional, attendees may choose to wear masks, per their preference. The following protocols and practices will be in place during NHC in-person events:

• Masks available at the registration desk.
• Hand sanitizer stations placed around the event’s meeting space.

Release and Assumption of Risk. As we continue taking important steps to provide for the health and safety of our attendees, speakers, guests, and NHC Staff we ask that you review the below information.

By attending this NHC event, you agree to adhere to our policy to support a healthy and safe environment for everyone. Because COVID-19 is extremely contagious and is spread from person-to-person contact, the NHC has adopted preventative measures to reduce the spread of COVID-19 in accordance with guidance published by the U.S. Centers for Disease Control (CDC). The NHC will comply with all applicable requirements imposed by the state of Maryland, and federal and local health authorities. However, the NHC cannot guarantee that attendees, speakers, staff, and guests will not become infected with COVID-19.

Individuals who fall within either of the categories listed below should not attend the event: 

• If you are experiencing, or have experienced symptoms (within 5 days prior to the event), associated with COVID-19; or
• If you have tested positive for COVID-19 and are within the quarantine guidance from the CDC (currently 5 days); or
• If you have been exposed to a confirmed case and are awaiting COVID-19 test results

Attendees and NHC staff should always self-monitor for signs and symptoms of COVID-19.

Please contact Susan Gaffney at sgaffney@nhcouncil.org with any questions as it relates to our COVID-19 Policy.

AMERICANS WITH DISABILITIES ACT

The NHC is committed to making each of its educational activities accessible to all participants so they may be actively involved in the meetings and conferences. If you have special physical, dietary, or communication needs that require auxiliary aids or services identified in the Americans with Disabilities Act, please contact us at NHCmeetings@nhcouncil.org so that we can accommodate your requests. 

USE OF ATTENDEE CONTACT INFORMATION

NHC events are supported by Sponsors. Benefits provided to these supporting organizations may include the contact list (Name, Title, Company, Email, and City/State) of registered attendees. The NHC does not provide or distribute event attendees’ complete mailing address to these supporting organizations.

PERSONAL INFORMATION AND RECORDINGS

Your data privacy and security are important to us. The NHC will handle your personal information collected during registration and will use your registration information to update or add in our membership database, and send membership updates, communications, and surveys regarding the event.

Attendees. When registering, all attendees will have an option to opt in or out of sharing their information with Sponsors; however, opting out does not apply to the information about attendees that will be visible on the event app. You acknowledge and agree that other attendees at the event will be able to view your name, profile photo, and other information you choose to share in the conference app. If you opt-in to permit the NHC to do so when registering, we are authorized to share your registration information with sponsors, including attendee first and last name, title, company name, city/state, and email address.

Recordings. By attending the event, you give your express consent the NHC and its agents to photograph and record the event in visual and audio media. You agree and consent that the NHC has the right to record, transcribe, modify, perform, reproduce, display, distribute, and transmit in any form and for any purpose your name, company name, voice, picture, photograph, portrait, and other reproductions of your likeness (“image”) at the event in connection with any advertising or promotional content and materials, and for any other lawful purpose including by posting on public websites without any compensation to you. However, the NHC is not obligated to make any use of your Image, or exercise any of the rights granted to it. You also agree that your image may appear in photos of the event that are made available to you, other attendees of the event, and the public, and the NHC may retain and distribute those photos. If you do not wish to be photographed or filmed, please contact nhcmeetings@nhcouncil.org.

 MEETINGS ACCESSIBILITY
If an attendee needs captioning for an activity or event, or any other special accommodations, the NHC is happy to provide to support your attendance needs. For additional information please email nhcmeetings@nhcouncil.org.

 ATTIRE

Business casual attire is appropriate for NHC events, whether virtual or in-person.

CODE OF CONDUCT

NHC events are intended for education, networking and collaboration amongst attendees. The NHC is committed to providing a safe, supportive, and respectful event experience regardless of a person’s race, color, ethnicity, national origin, citizenship status, age, religion, disability status, gender, gender identity, sexual orientation, genetic information, physical appearance, or other characteristics. The NHC expects attendees to communicate professionally and constructively, not make disparaging remarks about other organizations or attendees, and uphold the professional and educational purposes of the event whether in person or virtually. We expect cooperation from all participants to help ensure a safe environment for everybody.

Reporting Unacceptable Behavior. Unacceptable behavior will not be tolerated. If you experience or notice others experience any of the above unacceptable behavior or have any other concerns, please contact Susan Gaffney, Executive Vice President of Membership, Development, and Events, at sgaffney@nhcouncil.org.

Our Commitment. The NHC will investigate all incidents reported with discretion and confidentiality. The NHC reserves the right to bar any attendee, who violates the Code of Conduct or these event policies, from attending future events.

For any questions regarding our event policies, please contact the NHC at nhcmeetings@nhcouncil.org.

AMENDMENT OF POLICIES, TERMS AND CONDITIONS
The NHC reserves the right to amend these policies, terms, and conditions from time to time. However, attendees will be subject to the policies, terms, and conditions in force at the time of submitted registration.

These policies have been created to protect all attendees and staff. Anyone who does not comply with these policies will not be admitted to the event. We appreciate everyone’s cooperation. Please contact Susan Gaffney at sgaffney@nhcouncil.org with any questions as it relates to our event policies, terms and conditions.