Created by and for patient organizations 100 years ago, the National Health Council (NHC) brings diverse organizations together to forge consensus and drive patient-centered health policy. We promote increased access to affordable, high-value, sustainable health care. Made up of more than 145 national health-related organizations and businesses, the NHC’s core membership includes the nation’s leading patient organizations. Other members include health-related associations and nonprofit organizations including the provider, research, and family caregiver communities; and businesses representing biopharmaceutical, device, diagnostic, generic drug, and payer organizations.
The Finance & Administration Manager serves as the primary support for the Senior Vice President of Finance & Administration and point of contact for internal and external constituencies on all matters pertaining to finance & administration. The ideal candidate must have demonstrated experience with preparing annual budgets and financial reports, managing monthly closing processes, and reconciling accounts. Additionally, the ideal candidate will be a motivated, positive team player with great attention to detail and strong communication skills, must be creative and thrive working in a small entrepreneurial environment that is mission-driven and result-drives, and community oriented.
Principal Duties And Responsibilities
Finance
- Supervise the accounting work of the Administrative Specialist.
- Responsible for accounting functions on an accrual method of accounting including cash receipts, cash disbursements, fixed assets, depreciation, credit card, all transactions related to the general ledger, bank, and investment reconciliations. Reconcile balance sheet accounts monthly.
- Oversee timekeeping system and monitor spending as it relates to functional % ratio.
- Prepare monthly financial statements including comparisons to prior year and budget, summarizing trends and notable items in memo form for senior management and Board Treasurer.
- Conduct timely, in-depth financial analysis of programs and expenditures including project budgets, revenue, and expense projections, ensuring compliance with grant documents.
- Track revenue and analyze projected revenue trends, presented to senior management on bi-weekly basis.
- Assist with Board Meeting materials including scheduled Finance Committee and Audit Committee meetings.
- Assist with the development and oversight of the annual operating budget.
- Manage semi-monthly payroll processing and reimbursement program.
- Maintain all office leases and lease accounting.
- Assist in the preparation of the annual audit process and preparation of Form 990.
- Manage and oversee vendor process including W-9 collection and annual Form 1099 reporting.
- Prepare and file business returns up to and including, 5500, New York and DC filings.
- Review and update financial policies and procedures, and internal controls.
- Coordinate with other departments on all accounting related functions.
Administration:
- Assist with new employee on-boarding process.
- Assist with administration of employee benefits and keep up to date employee files.
- Manages business insurance renewals
- Assist with the managing vendor contracts
- Assist with IT service management
Qualifications
Professional Experience/Qualifications:
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and members.
- Excellent writing and editing skills with a keen attention to detail.
- Technology savvy with experience managing relationships with software vendors; knowledge of accounting and reporting software.
- Demonstrated proactive approaches to problem-solving with strong decision-making capability.
- Self-motivated and ability to work well under pressure.
- Highly resourceful team-player, with the ability to also be extremely effective independently.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
- Forward looking thinker, who actively seeks opportunities and proposes solutions
Qualifications:
- Bachelor’s degree in accounting/finance.
- Strong work tenure: 3-5 years’ experience in a similar role.
- Knowledge of nonprofit accounting standards and association operations.
- Strong knowledge of accounting systems.
- Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
